Video index

CALL TO ORDER:

OPENING CEREMONY:

APPROVAL OF MINUTES:

PUBLIC HEARINGS:

1. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE FISCAL YEAR 2024 TENTATIVE BUDGET BACKGROUND: Before each budget year begins, local governments are to prepare a tentative budget for each major fund. Major funds include (a) the general fund, (b) special revenue funds, (c) debt service funds, (d) capital project funds, (e) proprietary (utility) funds, and any other fund or funds deemed significant. The tentative budget for each fund shall contain estimates of all anticipated revenues and all appropriations for expenditures. RECOMMENDATION: Receive public comment.

SCHEDULED ITEMS:

2. OPEN COMMENT PERIOD The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcity.org. The Mayor and City Council encourage civil discourse for everyone who participates in the meeting.

3. CONSIDER APPROVAL OF AN AGREEMENT GRANTING AN ELECTRIC UTILITY FRANCHISE AND GENERAL UTILITY EASEMENT TO ROCKY MOUNTAIN POWER BACKGROUND: In order to provide electrical services to the City it is essential to have an Electric Utility Franchise and General Utility Easement. The “Franchise Easement Agreement” regulates the power facilities within public rights-of-ways and grants Rocky Mountain Power general utility easements for the use of their utility infrastructure. The City has an existing Franchise Easement Agreement with Rocky Mountain Power that is expiring. The approval of this agreement would allow the City and Rocky Mountain Power to enter into another 10 year agreement with an automatic renewal of up to 10 more years if both parties are still in agreement with the original terms of the agreement. RECOMMENDATION: Approve the agreement granting Rocky Mountain Power an Electric Utility Franchise and General Utility Easement and authorize the Mayor’s signature to any necessary documents.

4. CONSIDER APPROVAL OF THE CONTRACT MODIFICATION FOR GENEVA ROCK PRODUCTS FOR THE CLEARFIELD STATION TRANSIT-ORIENTED DEVELOPMENT CONTRUCTION PROJECT BACKGROUND: At the initial bid opening for the TOD infrastructure construction contract, the low bid was for a total of $25,935,420.75 from Geneva Rock Products with $15 million budgeted. The project was divided into two phases and the City entered into a contract with Geneva for $18,892,869.80 for the first phase. With the addition of money from the Governor’s Office of Economic Opportunity ($4 M) and the Davis County 3rd Quarter Sales Tax ($6.5 M), the original contract requires modification by increasing the scope and price by $9,170,487.29. The cost of the modification and original contract is naturally higher than the original bid due to time passed since the bid (1.5 years), inflation, and unforeseen issues in construction. RECOMMENDATION: Approve the contract modification for Geneva Rock Products for the Clearfield Station transit-oriented development construction project and authorize the Mayor’s signature to any necessary documents.

5. CONSIDER APPROVAL OF THE FISCAL YEAR 2024 TENTATIVE BUDGET RECOMMENDATION: Approve the Fiscal Year 2024 Tentative Budget and authorize the Chair’s signature to any necessary documents.

6. CONSIDER APPROVAL OF RESOLUTION 2023R-04 APPROVING THE POLLING LOCATION AND VOTE CENTERS FOR THE MUNICIPAL ELECTIONS ON AUGUST 15, 2023 AND NOVEMBER 7, 2023 BACKGROUND: The City will be holding municipal elections for three city council positions this year. Utah Code Annotated § 20A-5-403 and § 20A-3a-703 requires the election officer to designate the polling location and vote centers at least 90 days prior to an election with the governing bodies approval. Davis County desires to be consistent in identifying polling locations and vote centers each year so there will be less voter confusion. RECOMMENDATION: Approve Resolution 2023R-04 approving the polling location and vote centers for the Municipal Elections on August 15, 2023 and November 7, 2023, and authorize the Mayor's signature to any necessary documents.

7. CONSIDER APPROVAL OF THE 2023-2024 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ONE-YEAR ACTION PLAN BACKGROUND: A public hearing was held on April 25, 2023, regarding the 2023-2024 Community Development Block Grant (CDBG) One-Year Action Plan . The Council closed the public hearing and tabled consideration of approving the plan pending further review. RECOMMENDATION: Approve the 2023-2024 Community Development Block Grant (CDBG) One-Year Action Plan and authorize the Mayor’s signature to any necessary documents.

COMMUNICATION ITEMS:

A. Mayor's Report

B. City Council's Reports

C. City Manager's Report

D. Staffs’ Reports

ADJOURN AS THE CITY COUNCIL

May 09, 2023 May 9, 2023 Policy Session

Full agenda
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CALL TO ORDER:

OPENING CEREMONY:

APPROVAL OF MINUTES:

PUBLIC HEARINGS:

1. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE FISCAL YEAR 2024 TENTATIVE BUDGET BACKGROUND: Before each budget year begins, local governments are to prepare a tentative budget for each major fund. Major funds include (a) the general fund, (b) special revenue funds, (c) debt service funds, (d) capital project funds, (e) proprietary (utility) funds, and any other fund or funds deemed significant. The tentative budget for each fund shall contain estimates of all anticipated revenues and all appropriations for expenditures. RECOMMENDATION: Receive public comment.

SCHEDULED ITEMS:

2. OPEN COMMENT PERIOD The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcity.org. The Mayor and City Council encourage civil discourse for everyone who participates in the meeting.

3. CONSIDER APPROVAL OF AN AGREEMENT GRANTING AN ELECTRIC UTILITY FRANCHISE AND GENERAL UTILITY EASEMENT TO ROCKY MOUNTAIN POWER BACKGROUND: In order to provide electrical services to the City it is essential to have an Electric Utility Franchise and General Utility Easement. The “Franchise Easement Agreement” regulates the power facilities within public rights-of-ways and grants Rocky Mountain Power general utility easements for the use of their utility infrastructure. The City has an existing Franchise Easement Agreement with Rocky Mountain Power that is expiring. The approval of this agreement would allow the City and Rocky Mountain Power to enter into another 10 year agreement with an automatic renewal of up to 10 more years if both parties are still in agreement with the original terms of the agreement. RECOMMENDATION: Approve the agreement granting Rocky Mountain Power an Electric Utility Franchise and General Utility Easement and authorize the Mayor’s signature to any necessary documents.

4. CONSIDER APPROVAL OF THE CONTRACT MODIFICATION FOR GENEVA ROCK PRODUCTS FOR THE CLEARFIELD STATION TRANSIT-ORIENTED DEVELOPMENT CONTRUCTION PROJECT BACKGROUND: At the initial bid opening for the TOD infrastructure construction contract, the low bid was for a total of $25,935,420.75 from Geneva Rock Products with $15 million budgeted. The project was divided into two phases and the City entered into a contract with Geneva for $18,892,869.80 for the first phase. With the addition of money from the Governor’s Office of Economic Opportunity ($4 M) and the Davis County 3rd Quarter Sales Tax ($6.5 M), the original contract requires modification by increasing the scope and price by $9,170,487.29. The cost of the modification and original contract is naturally higher than the original bid due to time passed since the bid (1.5 years), inflation, and unforeseen issues in construction. RECOMMENDATION: Approve the contract modification for Geneva Rock Products for the Clearfield Station transit-oriented development construction project and authorize the Mayor’s signature to any necessary documents.

5. CONSIDER APPROVAL OF THE FISCAL YEAR 2024 TENTATIVE BUDGET RECOMMENDATION: Approve the Fiscal Year 2024 Tentative Budget and authorize the Chair’s signature to any necessary documents.

6. CONSIDER APPROVAL OF RESOLUTION 2023R-04 APPROVING THE POLLING LOCATION AND VOTE CENTERS FOR THE MUNICIPAL ELECTIONS ON AUGUST 15, 2023 AND NOVEMBER 7, 2023 BACKGROUND: The City will be holding municipal elections for three city council positions this year. Utah Code Annotated § 20A-5-403 and § 20A-3a-703 requires the election officer to designate the polling location and vote centers at least 90 days prior to an election with the governing bodies approval. Davis County desires to be consistent in identifying polling locations and vote centers each year so there will be less voter confusion. RECOMMENDATION: Approve Resolution 2023R-04 approving the polling location and vote centers for the Municipal Elections on August 15, 2023 and November 7, 2023, and authorize the Mayor's signature to any necessary documents.

7. CONSIDER APPROVAL OF THE 2023-2024 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ONE-YEAR ACTION PLAN BACKGROUND: A public hearing was held on April 25, 2023, regarding the 2023-2024 Community Development Block Grant (CDBG) One-Year Action Plan . The Council closed the public hearing and tabled consideration of approving the plan pending further review. RECOMMENDATION: Approve the 2023-2024 Community Development Block Grant (CDBG) One-Year Action Plan and authorize the Mayor’s signature to any necessary documents.

COMMUNICATION ITEMS:

A. Mayor's Report

B. City Council's Reports

C. City Manager's Report

D. Staffs’ Reports

ADJOURN AS THE CITY COUNCIL

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