Video index

7:00 P.M. POLICY SESSION

CALL TO ORDER:

OPENING CEREMONY:

APPROVAL OF MINUTES:

PRESENTATIONS:

1. SWEARING IN OF NEW POLICE OFFICERS MORGAN BRIMHALL AND JACOB AMES

PUBLIC HEARINGS:

2. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A PROPOSED ZONING MAP AMENDMENT FROM R-1-8 TO R-2 TO THE PROPERTY LOCATED AT 328 EAST 100 NORTH BACKGROUND: The applicant is requesting a zoning map amendment from R-1-8 (Residential) to R-2 (Residential) to allow townhomes to be constructed on the subject property. The R-2 Zone allows townhomes as a permitted use under the definition of multi-family dwellings with a maximum unit density of eight (8) units to the acre. Based upon the submitted concept plan with four (4) townhomes, that would be a density of 4.55 units to the acre. As described in the Clearfield City General plan, “the R-2 Zone is designated for multi-family dwelling units” and “developments under this zone are typically arranged as duplexes, twin homes, or townhome-style units.” The General Plan designates the future land use for this property as residential, which allows for single-family and/or multi-family zones. The surrounding neighborhood (with the exception of two duplex properties to the southwest of this property) is zoned R-1-8. Historically this entire neighborhood was developed as a single-family neighborhood under the R-2 Zone, which is why most of the lots have lot areas between 6,000 square feet and 8,000 square feet. Outside of the two properties to the southwest of this property, the only other multiple-family zoned properties or developments are located off the State Street & Main Street corridor, or north of 300 North. RECOMMENDATION: Receive public comment.

3. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A PROPOSED ZONING TEXT AMENDMENT TO AMEND SECTION 11-13-21 OF THE CLEARFIELD CITY CODE TO ALLOW A NEW GROUP HOME BE LOCATED WITHIN ONE-QUARTER (1/4) MILE OF AN EXISTING GROUP HOME FACILITY BACKGROUND: The applicant contacted the City to obtain a business license to establish a group home. Because “Section 11-13-21: Group Home Facilities” states that a group home facility cannot be located within three-fourths (3/4) mile of another existing group home facility, Clearfield City staff informed the applicant that there was an existing group home, approximately one half (1/2) mile away. The applicant subsequently decided to apply for a zoning text amendment to reduce the proximity restrictions to one fourth (1/4) mile, a distance that would allow a group home at a location in compliance with that proximity restriction. RECOMMENDATION: Receive public comment.

SCHEDULED ITEMS:

4. OPEN COMMENT PERIOD The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcity.org. The Mayor and City Council encourage civil discourse for everyone who participates in the meeting.

5. CONSIDER APPROVAL OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2023-2024 CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) BACKGROUND: The Council was provided a copy of the 2023-2024 CDBG Consolidated Annual Performance Evaluation Report. The report is an overview of the accomplishments that were met during the previous program year. Citizens have been given the opportunity to review the plan at the Customer Service Center from September 5, 2024 to September 23, 2024. To date no public comments have been received. RECOMMENDATION: Approve the Community Development Block Grant 2023-2024 Consolidated Annual Performance Evaluation Report and authorize the mayor’s signature to any necessary documents. 

6. CONSIDER APPROVAL OF RESOLUTION 2024R-17 APPROVING THE MASTER AGREEMENT WITH UTAH DEPARTMENT OF TRANSPORTATION (UDOT) FOR THE FUTURE UTA DOUBLE TRACK PROJECT ALONG DEPOT STREET FROM 200 SOUTH TO 350 SOUTH BACKGROUND: UDOT (in behalf of UTA) will be installing a second set of tracks on the east side of their existing alignment to improve train frequency. The only location that impacts the city’s facilities is the short stretch of Depot Street from 200 South to 350 South. To shift the street and utilities over, UDOT will be coordinating that effort with the city according to this master agreement (along with future supplemental agreements) and the outside engineering agreement. RECOMMENDATION: Approve Resolution 2024R-17 approving the Master Agreement with UDOT for the future UTA Double Track Project and authorize the mayor’s signature to any necessary documents.

7. CONSIDER APPROVAL OF RESOLUTION 2024R-18 APPROVING THE OUTSIDE ENGINEERING SERVICES REIMBURSEMENT AGREEMENT WITH UTAH DEPARTMENT OF TRANSPORTATION (UDOT) FOR THE FUTURE UTA DOUBLE TRACK PROJECT ALONG DEPOT STREET FROM 200 SOUTH TO 350 SOUTH BACKGROUND: In conjunction with the FrontRunner Strategic Double Track Project, UDOT has identified City utility facilities within the limits of the Project which may necessitate relocation, protection, or adjustment. The City desires to hire a consultant to perform engineering coordination, review, and inspection of the Utility Work on behalf of the City. UDOT will allow the City to hire Outside Engineering Services and reimburse the City according to the terms and conditions of the Outside Engineering Services Reimbursement Agreement. RECOMMENDATION: Approve Resolution 2024R-18 approving the Outside Engineering Services Reimbursement Agreement with UDOT, and authorize the mayor’s signature to any necessary documents.

8. CONSIDER APPROVAL OF THE AWARD OF CONTRACT FOR THE FLATWORK PORTION OF THE FISHER PARK SKATE PARK UPGRADE PROJECT TO LIFE IS GOOD INVESTMENTS BACKGROUND: The skate park upgrade project is a PARAT Tax funded project with a budget of $200,000. Jones & Associates has designed the concrete flat work and Omega Ramps has provided the precast concrete ramps for the project. The budget for the project allocated $100k for the purchase of the ramps and the other $100k for the concrete flat work. The ramps have been ordered and received and are currently being stored on city property. The City solicited the bid and it was opened on August 22, 2024. Two bids were received despite having seven contractors represented at the mandatory pre-bid meeting. The low bidder was Life is Good Investments with a low bid of $264,531.23 which was above the budgeted amount. Staff recommended utilizing $90,950 currently allocated for the project from the PARAT Tax funds, reallocating funds remaining from the Bicentennial Park lighting project ($90,000), and remaining unallocated PARAT Tax funds (($98,156). This reallocation of funds would provide a total project budget of $279,106.00. This option provides the resources necessary to fund the bid for the flat work with a not to exceed amount of $264,578.25 and provides a contingency of $14,574.77. Staff is currently working with Life is Good Investments to identify value engineering options to reduce the overall cost of the project as much as possible. RECOMMENDATION: Approve the award of contract for the flatwork portion of the Fisher Park Skate Park upgrade project to Life is Good Investments and authorize the mayor’s signature to any necessary documents.

9. CONSIDER APPROVAL OF ORDINANCE 2024-15 APPROVING THE PROPOSED ZONING MAP AMENDMENT FROM R-1-8 TO R-2 TO THE PROPERTY LOCATED AT 328 EAST 100 NORTH RECOMMENDATION: After careful consideration of the information presented, the Clearfield City Council moves to:   1. Approve Ordinance 2024-15 approving approving the proposed zoning map amendment from R-1-8 to R-2 to the property located at 328 East 100 North and authorize the mayor’s signature to any necessary documents; or 2. Deny Ordinance 2024-15 approving the proposed zoning map amendment from R-1-8 to R-2 to the property located at 328 East 100 North; or   3. Table the consideration of Ordinance 2024-15 approving the proposed zoning map amendment from R-1-8 to R-2 to the property located at 328 East 100 North and request additional time to consider the proposal.  

10. CONSIDER APPROVAL OF ORDINANCE 2024-16 APPROVING A ZONING TEXT AMENDMENT TO AMEND SECTION 11-13-21 OF THE CLEARFIELD CITY CODE TO ALLOW A NEW GROUP HOME BE LOCATED WITHIN ONE-QUARTER (1/4) MILE OF AN EXISTING GROUP HOME FACILITY RECOMMENDATION: Approve Ordinance 2024-16 approving the zoning text amendment to amend Section 11-13-21 of the Clearfield City Code to allow a new group home to be located within one-quarter (1/4) mile of an existing group home facility and authorize the mayor’s signature to any necessary documents.

COMMUNICATION ITEMS:

A. Mayor's Report

B. City Council's Reports

D. Staffs’ Reports

ADJOURN AS THE CITY COUNCIL

Sep 24, 2024 City Council - Policy Session - Sept 24, 2024

Full agenda
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7:00 P.M. POLICY SESSION

CALL TO ORDER:

OPENING CEREMONY:

APPROVAL OF MINUTES:

PRESENTATIONS:

1. SWEARING IN OF NEW POLICE OFFICERS MORGAN BRIMHALL AND JACOB AMES

PUBLIC HEARINGS:

2. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A PROPOSED ZONING MAP AMENDMENT FROM R-1-8 TO R-2 TO THE PROPERTY LOCATED AT 328 EAST 100 NORTH BACKGROUND: The applicant is requesting a zoning map amendment from R-1-8 (Residential) to R-2 (Residential) to allow townhomes to be constructed on the subject property. The R-2 Zone allows townhomes as a permitted use under the definition of multi-family dwellings with a maximum unit density of eight (8) units to the acre. Based upon the submitted concept plan with four (4) townhomes, that would be a density of 4.55 units to the acre. As described in the Clearfield City General plan, “the R-2 Zone is designated for multi-family dwelling units” and “developments under this zone are typically arranged as duplexes, twin homes, or townhome-style units.” The General Plan designates the future land use for this property as residential, which allows for single-family and/or multi-family zones. The surrounding neighborhood (with the exception of two duplex properties to the southwest of this property) is zoned R-1-8. Historically this entire neighborhood was developed as a single-family neighborhood under the R-2 Zone, which is why most of the lots have lot areas between 6,000 square feet and 8,000 square feet. Outside of the two properties to the southwest of this property, the only other multiple-family zoned properties or developments are located off the State Street & Main Street corridor, or north of 300 North. RECOMMENDATION: Receive public comment.

3. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A PROPOSED ZONING TEXT AMENDMENT TO AMEND SECTION 11-13-21 OF THE CLEARFIELD CITY CODE TO ALLOW A NEW GROUP HOME BE LOCATED WITHIN ONE-QUARTER (1/4) MILE OF AN EXISTING GROUP HOME FACILITY BACKGROUND: The applicant contacted the City to obtain a business license to establish a group home. Because “Section 11-13-21: Group Home Facilities” states that a group home facility cannot be located within three-fourths (3/4) mile of another existing group home facility, Clearfield City staff informed the applicant that there was an existing group home, approximately one half (1/2) mile away. The applicant subsequently decided to apply for a zoning text amendment to reduce the proximity restrictions to one fourth (1/4) mile, a distance that would allow a group home at a location in compliance with that proximity restriction. RECOMMENDATION: Receive public comment.

SCHEDULED ITEMS:

4. OPEN COMMENT PERIOD The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcity.org. The Mayor and City Council encourage civil discourse for everyone who participates in the meeting.

5. CONSIDER APPROVAL OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2023-2024 CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) BACKGROUND: The Council was provided a copy of the 2023-2024 CDBG Consolidated Annual Performance Evaluation Report. The report is an overview of the accomplishments that were met during the previous program year. Citizens have been given the opportunity to review the plan at the Customer Service Center from September 5, 2024 to September 23, 2024. To date no public comments have been received. RECOMMENDATION: Approve the Community Development Block Grant 2023-2024 Consolidated Annual Performance Evaluation Report and authorize the mayor’s signature to any necessary documents. 

6. CONSIDER APPROVAL OF RESOLUTION 2024R-17 APPROVING THE MASTER AGREEMENT WITH UTAH DEPARTMENT OF TRANSPORTATION (UDOT) FOR THE FUTURE UTA DOUBLE TRACK PROJECT ALONG DEPOT STREET FROM 200 SOUTH TO 350 SOUTH BACKGROUND: UDOT (in behalf of UTA) will be installing a second set of tracks on the east side of their existing alignment to improve train frequency. The only location that impacts the city’s facilities is the short stretch of Depot Street from 200 South to 350 South. To shift the street and utilities over, UDOT will be coordinating that effort with the city according to this master agreement (along with future supplemental agreements) and the outside engineering agreement. RECOMMENDATION: Approve Resolution 2024R-17 approving the Master Agreement with UDOT for the future UTA Double Track Project and authorize the mayor’s signature to any necessary documents.

7. CONSIDER APPROVAL OF RESOLUTION 2024R-18 APPROVING THE OUTSIDE ENGINEERING SERVICES REIMBURSEMENT AGREEMENT WITH UTAH DEPARTMENT OF TRANSPORTATION (UDOT) FOR THE FUTURE UTA DOUBLE TRACK PROJECT ALONG DEPOT STREET FROM 200 SOUTH TO 350 SOUTH BACKGROUND: In conjunction with the FrontRunner Strategic Double Track Project, UDOT has identified City utility facilities within the limits of the Project which may necessitate relocation, protection, or adjustment. The City desires to hire a consultant to perform engineering coordination, review, and inspection of the Utility Work on behalf of the City. UDOT will allow the City to hire Outside Engineering Services and reimburse the City according to the terms and conditions of the Outside Engineering Services Reimbursement Agreement. RECOMMENDATION: Approve Resolution 2024R-18 approving the Outside Engineering Services Reimbursement Agreement with UDOT, and authorize the mayor’s signature to any necessary documents.

8. CONSIDER APPROVAL OF THE AWARD OF CONTRACT FOR THE FLATWORK PORTION OF THE FISHER PARK SKATE PARK UPGRADE PROJECT TO LIFE IS GOOD INVESTMENTS BACKGROUND: The skate park upgrade project is a PARAT Tax funded project with a budget of $200,000. Jones & Associates has designed the concrete flat work and Omega Ramps has provided the precast concrete ramps for the project. The budget for the project allocated $100k for the purchase of the ramps and the other $100k for the concrete flat work. The ramps have been ordered and received and are currently being stored on city property. The City solicited the bid and it was opened on August 22, 2024. Two bids were received despite having seven contractors represented at the mandatory pre-bid meeting. The low bidder was Life is Good Investments with a low bid of $264,531.23 which was above the budgeted amount. Staff recommended utilizing $90,950 currently allocated for the project from the PARAT Tax funds, reallocating funds remaining from the Bicentennial Park lighting project ($90,000), and remaining unallocated PARAT Tax funds (($98,156). This reallocation of funds would provide a total project budget of $279,106.00. This option provides the resources necessary to fund the bid for the flat work with a not to exceed amount of $264,578.25 and provides a contingency of $14,574.77. Staff is currently working with Life is Good Investments to identify value engineering options to reduce the overall cost of the project as much as possible. RECOMMENDATION: Approve the award of contract for the flatwork portion of the Fisher Park Skate Park upgrade project to Life is Good Investments and authorize the mayor’s signature to any necessary documents.

9. CONSIDER APPROVAL OF ORDINANCE 2024-15 APPROVING THE PROPOSED ZONING MAP AMENDMENT FROM R-1-8 TO R-2 TO THE PROPERTY LOCATED AT 328 EAST 100 NORTH RECOMMENDATION: After careful consideration of the information presented, the Clearfield City Council moves to:   1. Approve Ordinance 2024-15 approving approving the proposed zoning map amendment from R-1-8 to R-2 to the property located at 328 East 100 North and authorize the mayor’s signature to any necessary documents; or 2. Deny Ordinance 2024-15 approving the proposed zoning map amendment from R-1-8 to R-2 to the property located at 328 East 100 North; or   3. Table the consideration of Ordinance 2024-15 approving the proposed zoning map amendment from R-1-8 to R-2 to the property located at 328 East 100 North and request additional time to consider the proposal.  

10. CONSIDER APPROVAL OF ORDINANCE 2024-16 APPROVING A ZONING TEXT AMENDMENT TO AMEND SECTION 11-13-21 OF THE CLEARFIELD CITY CODE TO ALLOW A NEW GROUP HOME BE LOCATED WITHIN ONE-QUARTER (1/4) MILE OF AN EXISTING GROUP HOME FACILITY RECOMMENDATION: Approve Ordinance 2024-16 approving the zoning text amendment to amend Section 11-13-21 of the Clearfield City Code to allow a new group home to be located within one-quarter (1/4) mile of an existing group home facility and authorize the mayor’s signature to any necessary documents.

COMMUNICATION ITEMS:

A. Mayor's Report

B. City Council's Reports

D. Staffs’ Reports

ADJOURN AS THE CITY COUNCIL

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