Video index
CALL TO ORDER:
OPENING CEREMONY:
APPROVAL OF MINUTES:
PUBLIC HEARINGS:
1. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A DEVELOPMENT AGREEMENT FOR THE PROPERTY LOCATED AT 20 WEST 300 NORTH (TIN: 14-071-0085 BACKGROUND: This property has been abandoned for many years and was the previous home to a gas station that was owned by BP Products North America Inc. In May 2011, a deed was recorded against the property establishing various restrictions. The “Petroleum-Related Restriction” is in full force and effect until 20 years from the date of the conveyance of the property (May 2031). The restrictions limit and require any future property owner to obtain full approval from BP Products North America Inc. for any work and that all of that work, including removal of contaminated soils and storage tanks would be at the sole cost of the property owner and not BP. These restrictions become problematic if the property redevelops, as any future development would involve the demolition and removal of the existing structures on site and the limitation of construction to a slab-on-grade building without a foundation. The end result is an expensive project with a low return for the cost. RECOMMENDATION: Receive public comment
2. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A ZONING TEXT AMENDMENT REQUEST BY CLEARFIELD CITY TO AMEND BUILDING MATERIALS STANDARDS FROM TITLE 11 OF THE CLEARFIELD CITY CODE BACKGROUND: Title 11 of the Clearfield City Code is also known as the Land Use Ordinance which includes the establishment of zones that often include design standards that address exterior building material requirements specific to each zone. As currently written, there is a list of permitted materials and depending on the zone, sometimes a requirement for certain materials like brick or stone to be used on the street facing façade of the building. Earlier this year, the Planning Commission recommended approval to the City Council for an update to the building material standards of the Downtown Clearfield Form Based Code (FBC). The Council then adopted those updates which included the addition of several new materials to the list of permitted materials in the FBC. The permitted materials are intended to establish a high quality of appearance for buildings in the Downtown as well as enhance the pedestrian experience and character of the area. Staff is now proposing updates to building materials standards found in Title 11 that would be similar to the recent updates that were made to the FBC. These Title 11 amendments would affect the zones in the city that are outside of the Downtown Area. Staff finds it appropriate to prepare for the ever-changing advancement in building materials by proposing the proposed changes. The intent is to be responsive to material advancements, provide greater flexibility to builders, and to enhance the look and character of the community. The structure of the proposed amendments is to only list non-permitted materials, leaving permitted materials open to other materials not specifically listed as non-permitted. The proposed amendments would continue to require brick, stone, or rock on the front or street facing façade for commercial and multifamily buildings. RECOMMENDATION: Receive public comment.
3. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON PROPOSED AMENDMENTS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN BACKGROUND: Clearfield City received $204,908 in CDBG funds for FY2024 (July 1, 2024, to June 30, 2025). Clearfield City currently has $133,190.20 allocated to the purchase of a vacant lot. Staff believes it is appropriate to amend the plan and reallocate the funds to facility improvements/upgrades (Aquatic Center) and park improvement/upgrades. Clearfield City has $200,542.54 of unused funds from prior years. Staff believes it is appropriate to reallocate the unused funds to facility improvements/upgrades for the Arts Center. The City held a public hearing to begin a 30-day comment period on September 10, 2024. After this hearing, the public comment period will be closed. RECOMMENDATION: Receive public comment.
SCHEDULED ITEMS:
4. OPEN COMMENT PERIOD The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcity.org. The Mayor and City Council encourage civil discourse for everyone who participates in the meeting.
5. CONSIDER APPROVAL OF AND CONSENT TO MAYOR’S PROPOSED APPOINTMENT OF AN ALTERNATE MEMBER OF THE PLANNING COMMISSION BACKGROUND: According to the Planning Commission Rules and Regulations (Revised 4/15/2020), Clearfield City will attempt at all times to have a minimum of seven (7) residents appointed to the commission. In addition to the regular seven (7) commissioners, the City will attempt at all times to have two (2) appointed alternate commissioners to fill in for regular members due to absence or for other circumstances. The term length of each Planning Commission member (regular and alternates) is a maximum of five (5) years with no limit to the maximum number of terms a resident can serve. On February 13th, 2024, Riley Wheeler was appointed as a regular member to the Planning Commission with Brian Swan and Danielle Sikes appointed as alternates. With the resignation of Commissioner Lauren DeSpain in April 2024, Brian Swan was appointed to complete the term vacancy which ends in February 2026. With Commissioner Swan’s appointment, an alternate vacancy was created that has a term expiration of February 2027. RECOMMENDATION: Approve and consent to the mayor’s proposed appointment of an alternate member of the Planning Commission.
6. CONSIDER APPROVAL OF ORDINANCE 2024-17 APPROVING A ZONING TEXT AMENDMENT TO AMEND BUILDING MATERIAL STANDARDS IN CLEARFIELD CITY CODE, TITLE 11 RECOMMENDATION: Approve Ordinance 2024-17 approving a zoning text amendment to amend Building Material Standards in Clearfield City Code, Title 11, and authorize the mayor’s signature to any necessary documents.
7. CONSIDER APPROVAL OF ORDINANCE 2024-18 FOR A DEVELOPMENT AGREEMENT FOR THE PROPERTY LOCATED AT 20 WEST 300 NORTH (TIN: 14-071-0085) RECOMMENDATION: After careful consideration of the information presented, the Clearfield City Council moves to: Approve Ordinance 2024-18 approving the development agreement for the property located at 20 West 300 North, and authorize the mayor’s signature to any necessary documents; Deny Ordinance 2024-18 approving the development agreement for the property located at 20 West 300 North, or; Table consideration of Ordinance 2024-18 and request additional time to consider the proposal.
8. CONSIDER APPROVAL OF THE PROPOSED AMENDMENTS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN RECOMMENDATION: Approve the proposed amendments to the CDBG Annual Action Plan, and authorize the mayor’s signature to any necessary documents.
9. CONSIDER APPROVAL OF AND CONSENT TO THE CITY MANAGER’S APPOINTMENT OF STACY MILLGATE AS THE CITY’S NEW COMMUNITY DEVELOPMENT DIRECTOR
10. Fiscal Year 2025 First Quarter Update
COMMUNICATION ITEMS:
B. City Council's Reports
C. City Manager's Report
D. Staffs’ Reports
**ADJOURN AS THE CITY COUNCIL**
Oct 22, 2024 City Council - Policy Session - Oct 22, 2024
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CALL TO ORDER:
OPENING CEREMONY:
APPROVAL OF MINUTES:
PUBLIC HEARINGS:
1. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A DEVELOPMENT AGREEMENT FOR THE PROPERTY LOCATED AT 20 WEST 300 NORTH (TIN: 14-071-0085 BACKGROUND: This property has been abandoned for many years and was the previous home to a gas station that was owned by BP Products North America Inc. In May 2011, a deed was recorded against the property establishing various restrictions. The “Petroleum-Related Restriction” is in full force and effect until 20 years from the date of the conveyance of the property (May 2031). The restrictions limit and require any future property owner to obtain full approval from BP Products North America Inc. for any work and that all of that work, including removal of contaminated soils and storage tanks would be at the sole cost of the property owner and not BP. These restrictions become problematic if the property redevelops, as any future development would involve the demolition and removal of the existing structures on site and the limitation of construction to a slab-on-grade building without a foundation. The end result is an expensive project with a low return for the cost. RECOMMENDATION: Receive public comment
2. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A ZONING TEXT AMENDMENT REQUEST BY CLEARFIELD CITY TO AMEND BUILDING MATERIALS STANDARDS FROM TITLE 11 OF THE CLEARFIELD CITY CODE BACKGROUND: Title 11 of the Clearfield City Code is also known as the Land Use Ordinance which includes the establishment of zones that often include design standards that address exterior building material requirements specific to each zone. As currently written, there is a list of permitted materials and depending on the zone, sometimes a requirement for certain materials like brick or stone to be used on the street facing façade of the building. Earlier this year, the Planning Commission recommended approval to the City Council for an update to the building material standards of the Downtown Clearfield Form Based Code (FBC). The Council then adopted those updates which included the addition of several new materials to the list of permitted materials in the FBC. The permitted materials are intended to establish a high quality of appearance for buildings in the Downtown as well as enhance the pedestrian experience and character of the area. Staff is now proposing updates to building materials standards found in Title 11 that would be similar to the recent updates that were made to the FBC. These Title 11 amendments would affect the zones in the city that are outside of the Downtown Area. Staff finds it appropriate to prepare for the ever-changing advancement in building materials by proposing the proposed changes. The intent is to be responsive to material advancements, provide greater flexibility to builders, and to enhance the look and character of the community. The structure of the proposed amendments is to only list non-permitted materials, leaving permitted materials open to other materials not specifically listed as non-permitted. The proposed amendments would continue to require brick, stone, or rock on the front or street facing façade for commercial and multifamily buildings. RECOMMENDATION: Receive public comment.
3. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON PROPOSED AMENDMENTS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN BACKGROUND: Clearfield City received $204,908 in CDBG funds for FY2024 (July 1, 2024, to June 30, 2025). Clearfield City currently has $133,190.20 allocated to the purchase of a vacant lot. Staff believes it is appropriate to amend the plan and reallocate the funds to facility improvements/upgrades (Aquatic Center) and park improvement/upgrades. Clearfield City has $200,542.54 of unused funds from prior years. Staff believes it is appropriate to reallocate the unused funds to facility improvements/upgrades for the Arts Center. The City held a public hearing to begin a 30-day comment period on September 10, 2024. After this hearing, the public comment period will be closed. RECOMMENDATION: Receive public comment.
SCHEDULED ITEMS:
4. OPEN COMMENT PERIOD The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcity.org. The Mayor and City Council encourage civil discourse for everyone who participates in the meeting.
5. CONSIDER APPROVAL OF AND CONSENT TO MAYOR’S PROPOSED APPOINTMENT OF AN ALTERNATE MEMBER OF THE PLANNING COMMISSION BACKGROUND: According to the Planning Commission Rules and Regulations (Revised 4/15/2020), Clearfield City will attempt at all times to have a minimum of seven (7) residents appointed to the commission. In addition to the regular seven (7) commissioners, the City will attempt at all times to have two (2) appointed alternate commissioners to fill in for regular members due to absence or for other circumstances. The term length of each Planning Commission member (regular and alternates) is a maximum of five (5) years with no limit to the maximum number of terms a resident can serve. On February 13th, 2024, Riley Wheeler was appointed as a regular member to the Planning Commission with Brian Swan and Danielle Sikes appointed as alternates. With the resignation of Commissioner Lauren DeSpain in April 2024, Brian Swan was appointed to complete the term vacancy which ends in February 2026. With Commissioner Swan’s appointment, an alternate vacancy was created that has a term expiration of February 2027. RECOMMENDATION: Approve and consent to the mayor’s proposed appointment of an alternate member of the Planning Commission.
6. CONSIDER APPROVAL OF ORDINANCE 2024-17 APPROVING A ZONING TEXT AMENDMENT TO AMEND BUILDING MATERIAL STANDARDS IN CLEARFIELD CITY CODE, TITLE 11 RECOMMENDATION: Approve Ordinance 2024-17 approving a zoning text amendment to amend Building Material Standards in Clearfield City Code, Title 11, and authorize the mayor’s signature to any necessary documents.
7. CONSIDER APPROVAL OF ORDINANCE 2024-18 FOR A DEVELOPMENT AGREEMENT FOR THE PROPERTY LOCATED AT 20 WEST 300 NORTH (TIN: 14-071-0085) RECOMMENDATION: After careful consideration of the information presented, the Clearfield City Council moves to: Approve Ordinance 2024-18 approving the development agreement for the property located at 20 West 300 North, and authorize the mayor’s signature to any necessary documents; Deny Ordinance 2024-18 approving the development agreement for the property located at 20 West 300 North, or; Table consideration of Ordinance 2024-18 and request additional time to consider the proposal.
8. CONSIDER APPROVAL OF THE PROPOSED AMENDMENTS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN RECOMMENDATION: Approve the proposed amendments to the CDBG Annual Action Plan, and authorize the mayor’s signature to any necessary documents.
9. CONSIDER APPROVAL OF AND CONSENT TO THE CITY MANAGER’S APPOINTMENT OF STACY MILLGATE AS THE CITY’S NEW COMMUNITY DEVELOPMENT DIRECTOR
10. Fiscal Year 2025 First Quarter Update
COMMUNICATION ITEMS:
B. City Council's Reports
C. City Manager's Report
D. Staffs’ Reports
**ADJOURN AS THE CITY COUNCIL**
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